- All University projector requests should
go through the Office of Academic Technology.
- Maintaining University standards
and risk management issues - All projectors should be alarmed & secured
and should be installed with a Pixie Control unit.
- The departments and
offices must consult with the Office of Academic Technology
when they plan to install projectors
as this office is the only point of contact with the
vendors for projector installations, OAT will coordinate with
the vendors involved.
- The Office of Academic Technology and
OIRT will be responsible for maintaining the projectors installed
ONLY in Public
classrooms e.g. bulb replacements and repairs etc. Projectors
and classrooms rooms used for a specific college or department
will have to be maintained by the relevant department
or college. OET must be notified if in case a standard approved
needs repair. The department or college requesting repair
must provide a budget number.
- OIRT and OAT will not be
responsible for any incomplete projector installation projects
unless either of the above
mentioned offices have been notified of the installations
from the very beginning of the project.
- The projector models
must be approved by OIRT. If a department decides to purchase
or install a projector other than the
approved model or does not follow the set university standards
e.g. alarming and pixie control it will not be not supported
by either OIRT or OAT.
OAT needs to keep a record of all the
serial numbers of the projectors and their exact locations. This
is for risk management purposes
If people don’t tell us they’re putting them in, how
will we know?
If the projector installations are centrally managed we can make
sure that people understand up front that they need to consider
total projector lifespan costs in their calculations. E.g. they
need to pay telephone charges monthly to AACOM they are responsible
for bulbs, repairs, etc. People almost never think of these things
when they buy projectors.
These are complicated projects involving several vendors (KB,
AACOM, and Wilray), coordination more money than most people think
about. It just makes sense to manage this centrally, with only
limited points of contact with the vendors.